USAID/Nigeria Job Vacancy 2011: Accounting Technician Recruitments
Vacancy Announcement
OPEN TO: All Interested Candidates
Position Title: Accounting Technician, Fsn-8
CLOSING DATE: May 16, 2011
WORK HOURS: Full-time; 40 hours/week
SALARY: FSN: N3,228,903.00 p.a (Starting basic salary on FSN-8 Position Grade)
In addition to the basic salary, all allowances will be paid in accordance with the Mission Local Compensation Plan.
USAID/Nigeria in Abuja is seeking to employ a suitable and qualified candidate for the position of Accounting Technician in the Office of Financial Management.
Basic Function:
As a member of the USAID/Nigeria Financial Management team, the Accounting Technician serves under the supervision of the Chief Accountant. S/he will assist in formulating program/project and operating expense budgets and conducting a wide variety of analysis in furtherance of Mission programs.
S/he will also assist in posting transactions in Phoenix. USAID/Nigeria has a technical and operating expense program in excess of 100 million dollars annually. The incumbent is responsible for understanding and incorporating the Agency’s five core values in all aspects of his/her work.
Major Duties And Responsibilities:
A. Assists in the maintenance of financial activity within the Phoenix System such as: Mission budget allowance ledgers, program and operating expense accounting records, accrued expenditure records, disbursement and advance controls. Assists the Accountants in the review of documents and advises on legality and validity of all potential obligations in accordance with 5 USC Section 1311 and taking into
No. 2011-006 Date: May 3, 2011 Ref:
Subject: ACCOUNTING TECHNICIAN
Location: Abuja – Office Of Financial Management
Applicability: All Interested Candidates
A. Account General Accounting Office and USAID funding source policies. S/he will perform posting of financial transactions from contracts and grants, purchase orders, travel authorizations, miscellaneous obligating documents, SF1221 disbursing office reports of disbursements, and inter-agency payment and collection (IPAC) reports. Ensures the accuracy and completeness of Phoenix financial records, and prepares adjustment/correction documents (Journal Voucher, SF1097 and 1098) when needed to keep appropriation accounts balanced and reconciled.
B. Assists the Financial Analysts and Accountants with the preparation of reports analyzing pipeline problems, developing expected burn rates and discussing corrective action leading to more timely expenditure of program funds. S/he will be responsible for recording accrual information into Accrual Reporting Systems and assist in providing SO teams with reports for final review prior to the quarterly closing of financial records. Maintains working files for assigned SO activities.
C. Assists in the development and monitoring of budget information for both operating expense, program funded operations and ICASS. This includes capturing budgetary information that is necessary for submission of the Mission’s Annual Report (OE budgets, workforce planning, special operations and account reporting) and implementation of the annual Program Support Cost Budget (workforce allocation, special requirements, etc.).
D. Assists in the conduct and analysis of the Mission’s disbursements with US Government authorized Disbursing Offices. This involves analysis of biweekly payroll, the reconciliation of amounts posted with amounts reported by appropriation, fund, the identification of non-posted amounts and verification of appropriation charged, and the initiation of steps to correct appropriation errors and ensure correct entries are posted to Phoenix in a timely manner.
E. Assists in the compilation, analysis, and submission of periodic accounting reports including those filed through the USAID Financial Data Collection Tool (Web Tool). These include reporting on Property, Plant and Equipment; Operating Leases; Expendable Property; Payroll-related accruals (Unfunded Annual Leave for PSCs, Foreign Service National Separation Pay); Payments to Federal Entities; etc. Assists in the maintenance of property accounting records [NXP Ledger] and related fiscal controls related to USG owned property in the Mission, keeping it current and up to date, and works closely with the supply supervisor to reconcile expendable records on a quarterly basis.
Minimum Requirments:
1. Education – A University degree in Accounting is required.
2. Prior Work Experience – Three to Four years progressively responsible experience in account maintenance, bookkeeping, or closely related accounting technician work is required. Prior accounting experience with a U.S. Government agency will be an advantage.
3. Language Proficiency – Level IV English ability is required. 4. Job Knowledge – A thorough knowledge and understanding of professional accounting
principles, theories, practices and terminology. Thorough knowledge of an extensive body of appropriation and allowance accounting procedures used in maintaining, reconciling, balancing, and closing complex accounts in U.S. Government activities; of AID project accounting policies and regulations, and accounting technician procedures; and of the practices of cost accrual.
5. Abilities and Skills – Ability to analyze numerous accounting records and determine the need for various types of entries and adjustments, and to relate the purpose/objectives of activities to their costs and fiscal requirements. Must be able to compile/present detailed financial information in a concise and fully professional manner. Must be able to maintain an effective working relationship with all personnel in USAID/Nigeria.
Selection Process:
It is essential that the candidate address the required qualifications above in the application.
Additional Selection Criteria:
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees who are qualified will be given preference.
4. Only successful applicants who meet the minimum requirements will be notified.
5. The Human Resources Office will NOT accept applications or resume submitted in U.S. Government official envelopes.
6. The minimum requirements must be adequately addressed in the cover letter of your application package. Failure to do so will disqualify your application.
How To Apply:
Interested applicants for this position MUST submit the following, or the application will not be considered:
1. A type-written application specifically applying for this position, and addressing the minimum requirements as advertised. Please reference the job title and announcement number on the application letter.
2. A current resume or curriculum vitae, listing all job responsibilities; plus
3. Any other documentation (e.g., essays, certificates, awards, copies of degrees earned) that addresses the qualification requirements of the position as listed above.
4. Please indicate position title and vacancy announcement number on the top right corner of the envelope and also on the subject line of the application letter
Submit Application To:
USAID Nigeria
ATTN: Human Resource Office
c/o U.S. Embassy
Plot 1075 Diplomatic Drive
Central Business District
Abuja, FCT,
Nigeria
POINT OF CONTACT:
Tel: 09-461-9300 ext. 9319
Closing Date For This Position Is: May 16, 2011
An Equal Opportunity Employer
Approved: EXO: KMcGrath
Drafted: HR: CEdereka
Cleared: OFM: LAkhelumele
Cleared: OFM: CEBrooks
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