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Monday, July 30, 2012

RusselSmith Recruits Operations Assistant Job Vacancy

Job Reference Code: RS-OPD-01

Summary of Functions:
Responsible for inspecting and overseeing rope access inventory control. Deputies as the liaison between the company and IRATA. Performs other administrative, office and clerical functions.

• Responsible for inspecting all Rope Access equipment and gears; assures that equipment and materials are properly maintained for efficient operations; reports any process or equipment problems to the Rope Access Systems Manager.
• Develops and maintains proper inventory control database. Tracks and monitors all rope access gears and related equipments and devices.
• Ensures all rope access gears and relative equipments and devices are calibrated as at when due.
• Assist with receiving of components, rope access inventory control and interim quality checks and shipping; assures compliance with all regulations and good code of practice.
• Ensures proper documentation and maintenance of the department’s file management system. Files papers and documents into appropriate department files.
• Assist in training rope access employees on operational functions, coordinate safety orientations and meetings; assures that established policies and procedures are followed.
• Liaising with IRATA on certification and other related matters.
• Assist with developing project schedules in conjunction with the Rope Access Systems Manager; tabulate project schedules.
• Scheduling of meetings as it relates to the department.
• Responsible for updating departmental policies and procedures as assigned.
• Makes photocopies, faxes documents and performs other clerical functions.
• Carry out and generate information research on assigned topics.
• Assists or prepares correspondence. Draft memos, and other reports as appropriate.
• Responsible for maintaining the department’s assigned office stationeries and equipments; Provide administrative assistance to the operations department as required or requested.
• Make requisitions for new or additional stationeries and equipments as appropriate.
• Performs other related duties as required or as assigned.

Experience Required: 0-2 years
Skills/Qualifications Required:
• A university degree is required with a major in science preferred.
• Good Relational and Interpersonal Skills.
• Good Team Spirit
• Good Problem Solving Skills
• Good Oral and Written Communication Skills.
• Good Presentation Skills
• Good Reasoning skills
• Multi-tasking & Organizational Skills
• Good Analytical Skills
• Time Management Skills
• Exhibits Initiative, Responsibility and Flexibility
• Proficient in the use of Microsoft Office Tools

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