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Monday, July 30, 2012

RusselSmith Recruits Operations Assistant Job Vacancy


Position: OPERATIONS ASSISTANT
Job Reference Code: RS-OPD-01

Summary of Functions:
SUMMARY OF FUNCTIONS
Responsible for inspecting and overseeing rope access inventory control. Deputies as the liaison between the company and IRATA. Performs other administrative, office and clerical functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Responsible for inspecting all Rope Access equipment and gears; assures that equipment and materials are properly maintained for efficient operations; reports any process or equipment problems to the Rope Access Systems Manager.
• Develops and maintains proper inventory control database. Tracks and monitors all rope access gears and related equipments and devices.
• Ensures all rope access gears and relative equipments and devices are calibrated as at when due.
• Assist with receiving of components, rope access inventory control and interim quality checks and shipping; assures compliance with all regulations and good code of practice.
• Ensures proper documentation and maintenance of the department’s file management system. Files papers and documents into appropriate department files.
• Assist in training rope access employees on operational functions, coordinate safety orientations and meetings; assures that established policies and procedures are followed.
• Liaising with IRATA on certification and other related matters.
• Assist with developing project schedules in conjunction with the Rope Access Systems Manager; tabulate project schedules.
• Scheduling of meetings as it relates to the department.
• Responsible for updating departmental policies and procedures as assigned.
• Makes photocopies, faxes documents and performs other clerical functions.
• Carry out and generate information research on assigned topics.
• Assists or prepares correspondence. Draft memos, and other reports as appropriate.
• Responsible for maintaining the department’s assigned office stationeries and equipments; Provide administrative assistance to the operations department as required or requested.
• Make requisitions for new or additional stationeries and equipments as appropriate.
• Performs other related duties as required or as assigned.

Experience Required: 0-2 years
Skills/Qualifications Required:
• A university degree is required with a major in science preferred.
• Good Relational and Interpersonal Skills.
• Good Team Spirit
• Good Problem Solving Skills
• Good Oral and Written Communication Skills.
• Good Presentation Skills
• Good Reasoning skills
• Multi-tasking & Organizational Skills
• Good Analytical Skills
• Time Management Skills
• Exhibits Initiative, Responsibility and Flexibility
• Proficient in the use of Microsoft Office Tools

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