United Nations Development Programme, UNDP Nigeria is recruiting Project Finance and Administrative Assistant
Job Title: Project Finance And Administrative Assistant – Nga T97
Location : Yenagoa, NIGERIA
Application Deadline : 22-Feb-11
Additional Category Management
Type of Contract : Service Contract
Post Level : SB-3
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 04-Apr-2011
Duration of Initial Contract : 1 year
Expected Duration of Assignment : 1 year
Background
Under the overall guidance of the UNODC Country Representative, and the day-to-day supervision of the project manager/coordinator, the Finance and Administrative Assistant will provide administrative and financial support services to UNODC and project NGAT97 and support UNODC project implementation in a timely and accurate fashion, fully in line and consistent with UN rules, regulations and standards.
The Project Finance and Administrative Assistant will work in close collaboration with other assistants and team members of the UNODC Country office in Nigeria, and will receive guidance and advice as required from the Finance Officer on the rules and regulations framework related to procurement, administration and finance
Duties and Responsibilities
Summary of Key Functions:
Processes payment requests and documents in a timely manner for execution via ATLAS and ProFi.
Prepares procurement and service arrangement cases related to UNODC projects/work in Nigeria
Drafts letters, correspondence and simple reports as required/requested by the supervisor
Compiles information and provides summary reports/analysis and briefing folders as required
Establishes and maintains a filing and archive system for projects under assignment
Makes travel, mission and meeting arrangements for supervisors using existing ICT systems for such purposes
Supports the project coordinator/officer in the monitoring of project budgets and spending
Provides inputs to monthly and quarterly project progress reviews and periodic reports
Liaises with counterpart agencies (lower working levels) to ensure cooperation/coordination of project activities
Alerts supervisors on problems and opportunities arising during project implementation
Performs other duties as assigned
Competencies
Corporate Competencies:
Demonstrates commitment to UNODC’s mission, vision and values.
Shows respect and adaptability for diversity (cultural, gender, religion, race)
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Required Skills and Experience
Education:
University Degree in Accounting, Business or Public Administration, Finance, Law or relevant disciplines.
Experience:
5 years of relevant administrative/financial experience at national or international levels
Experience in the usage of computers and office software packages (MS Word, Excel, ppt, etc)
Experience in the UN ATLAS and ProFi systems will be considered a plus.
Excellent drafting and communication skills, both written and oral
Proven Ability to work in a diverse team
Language:
Fluency in any UN (preferably English) and national language of the duty station.
Applications should be submitted on line HERE and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Job Title: National Project Officer: Bayelsa Expenditure And Income TRANSPARENCY I
Location : Yenagoa Bayelsa State, NIGERIA
Application Deadline : 19-Feb-11
Additional Category Management
Type of Contract : Service Contract
Post Level : SB-4
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 04-Apr-2011
Duration of Initial Contract : 1 year (renewable to three years in total depending on funding availability
Expected Duration of Assignment : 1 year (renewable to three years in total depending on funding availability
Background
Under the direct supervision of the Senior Project Coordinator and the overall guidance of the UNODC Country Representative for Nigeria, the National Project Officer will be responsible for the day-to-day management of the project activities as set out in the project document, as follows :
Duties and Responsibilities
Summary of Key Functions:
Implement the specified project activities in accordance with approved annual costed work plans
Provide expert advice and guidance to stakeholders with respect to advocacy and sensitization of citizens of Bayelsa state on the BEITI initiative.
Build private – public partnerships
Setting up working groups and manage meeting schedules for various stakeholder groups,
Identify, draft terms of reference, e.g. to facilitate the initial assessment of risks, engage experts and facilitate grants
Engage experts for project meetings and training workshops, where applicable,
Coordinate and liaise regularly on project activities and implementation with Headquarters, Vienna, , BEITI
Secretariat, other relevant national counterparts, and the BEITI project team,
Develops, maintains and intensifies contacts with relevant Ministries ,departments and agencies(MDAs),private businesses and its associations, NGOs, civil society organizations, the Media, local representatives of other United Nations organizations such as UNDP, resource persons and the media regarding the BEITI project, UNODC programme and project matters
Assist in preparing and delivering all necessary financial and operational revisions and reports
Any other duties as might be periodically required
Competencies
Corporate Competencies:
Demonstrates commitment to UNODC’s mission, vision and values.
Shows respect and adaptability for diversity (cultural, gender, religion, race)
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Computer literacy, specifically advanced skills in MS Office Suite as well as writing and analytical skills.
Knowledge and Skills
Professionalism- A firm knowledge of project implementation and management.
Planning and Organizing- Ability to plan and coordinate work plans, priorities competing demands and work to tight deadlines.
Communication – Proven ability to draft in a clear and concise manner and to communicate effectively, including ability to prepare reports.
Networking – Ability to form and support cooperation networks among a large array of partners.
Required Skills and Experience
Education:
Advanced university degree in political science, public policy, economics, business administration, public administration, law, international relations or any other relevant area of knowledge.
Lower level university degree with relevant academic qualification from technical or professional colleges or institutions with at least eleven years of relevant work experience will be considered.
A doctorate degree with relevant work experience will also be considered.
Experience:
At least two years of progressively responsible professional experience in public sector management, budget management, and/or programme/project management;
In-depth knowledge in the area of budget tracking and budget monitoring, the Nigerian budgeting and expenditure system;
Experience working for an international or bi-lateral development partner, in particular a UN agency, is an asset;
Interpersonal skills and the ability to maintain working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
Proven advocacy, networking and negotiation skills;
Proven written and oral communication and presentation skills;
Language:
Fluency in any UN (preferably English) and national language of the duty station.
Applications should be submitted on line HERE and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.
Job Title: Country Programme Assistant
Location : Abuja, NIGERIA
Application Deadline : 25-Feb-11
Additional Category Management
Type of Contract : FTA Local
Post Level : GS-5
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 11-Apr-2011
Duration of Initial Contract : 1 year with possibility of yearly renewal
Expected Duration of Assignment : 1 year with possibility of yearly renewal
Background
The International Fund for Agricultural Development (IFAD), which is a specialized agency of the United Nations and dedicated to eradicating rural poverty in developing countries.
Duties and Responsibilities
Under the overall supervision of the Country Programme Manager (CPM) and the Country Programme Officer (CPO) for Nigeria, the incumbent will:
General Programme Administration
Support the CPO at all phases of the approval process of all IFAD-funded programmes in the country and their implementation for effective management of the programme of work;
Act as focal point for receiving, coordinating and following up on the programme-related activities;
Assist the CPO in the administration and monitoring of all aspects of programme design and implementation, as well as in financial budgetary and administrative areas. This entails maintaining close liaison with IFAD, programme staff and other concerned parties;
Respond to programme-related queries from both internal and external parties;
Assist the CPO in the preparation of progress reporting to IFAD management;
Provide administrative and logistic support to IFAD staff including travel, visa and accommodations;
Monitor Country Office budget and verify availability of funds;
Assist in the identification of consultants, preparation of contracts and processing of payments;
Create and maintain an efficient filing system, as well as assist in creating, updating and managing the electronic office project database;
Draft correspondence and communications related to all aspects of programme administration; and
Perform other duties as assigned.
Supervision
Undertake preliminary review of Withdrawal Applications (WAs) and check on their compliance with Financing Agreement, Letter to the Borrower, Procurement Guidelines, Supervision Guidelines, Project Procurement Plans, Programme of Work and Budget and recommendations of supervision reports;
Ensure timely processing of WAs, procurement and bidding documents, as well as transmit them promptly to IFAD Headquarters;
Follow up with programme staff on issues raised during the processing of WAs and Procurement;
Carry out preliminary review of requests for non objection; and
Ensure timely reception of audit report.
Competencies
Corporate Competencies:
Demonstrates commitment to UNDP’s mission, vision and values.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information
Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
Focuses on result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure
Required Skills and Experience
Education
Hold a first college degree, professional degree or equivalent in secretarial or related field. Additional technical training in accounting, finance and/or management is an advantage.
Work Experience
A minimum of 5 years of progressively responsible experience in Management and Administration. Experience in UN Financial Rules and Regulations and guidelines, as well as in administrative procedures is an advantage.
Languages
Full proficiency in English. Working knowledge of an additional IFAD language widely used in the region is an asset.
Other Skills
Excellent computer skills (Microsoft Office, email, Internet) and knowledge of UN Rules and procedures is an advantage.
Applications should be submitted online HERE and include the UNDP Personal History Form (P11) posted at http://sas.undp.org/Documents/P11_Personal_history_form.doc. Only short-listed applicants will be contacted.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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