John Snow, Inc. (JSI), a US based international
public health consulting firm that manages four projects/contracts through its
integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain
Management consortium, JSI implements the Supply Chain Management System (SCMS)
project for the US Government as part of the US President’s Emergency Plan for
AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure,
reliable and sustainable supply chain management system to procure
pharmaceutical and other products needed for the care and treatment of persons
with HIV/AIDS and related infections.
JSI implements the USAID /DELIVER
PROJECT, funded by the United States Agency for International Development
(USAID), a global technical assistance project aimed at increasing the
availability of essential health supplies through procurement services and assistance
designed to strengthen health commodity supply chains in developing countries.
HUMAN RESOURCES ASSISTANT
RESPONSIBILITIES:
Ensure that all personnel records are up-to-date and filed appropriately both
manually and electronically.
Assist in organizing appropriate HR record keeping system, internal and
External communications, and team administration.
Follow-up to ensure that all HR documents are signed by relevant parties.
Assist in preparing reference letters to referees and collate reports for
candidates’ personnel files.
Print and package new hire orientation programs.
In consultation with the HR Administrator, invite selected candidates for
interviews and ensure that candidates have proper documentation during
interviews.
Liaise with the HR Administrator to provide logistic support for
entitled new hires and interview candidates.
Assist in the monitoring of timesheets and tracking of performance
assessment forms.
Track employee changes such as; change of address, change in job title,
dependants, name, etc.
Collect and collate required data/documentation for the health
insurance scheme, including completed forms, duly labeled passports, birth
certificates or sworn declarations, and document each in individual personnel
files.
Ensure that individual personnel file documentations physically correspond with
the number of dependents claimed by any one employee under the scheme.
Perform other duties as assigned.
QUALIFICATION/EXPERIENCE:
Bachelor’s degree in Human Resources Management, Business/Public Administration
or related discipline with at least 2-3 years experience in the areas outlined.
Ability to maintain confidentiality for sensitive human resource issues or
projects and use a high sense of judgment to execute duties and
responsibilities.
Sensitivity to cultural differences and understanding of the political and ethical
issues surrounding HIV infections.
Ability to work well with other staff in developing and maintaining
compatibility among project staff.
Ability to take initiative and exhibit traits of courtesy, cooperation, respect
and customer service.
Strong computer skills, including proficiency in the use of Microsoft Office
applications, especially word processing and spreadsheet packages
(Word, Excel, PowerPoint).
Excellent written, oral and interpersonal communication skills.
Experience with both hard copy and electronic filing systems.
Experience in an international organization or NGO will be an added advantage.
TO APPLY
Interested applicants should submit cover letter and resume by e-mail
to:
hr@ng.jsi.com
ADMINISTRATIVE ASSISTANT
RESPONSIBILITIES:
Oversee local procurement of equipment and supplies in compliance with USG and
JSI procurement guidelines obtain quotations, VAT exemptions and all other
documentation required in compliance with USAID and JSI regulations
Work with drivers to ensure regular maintenance of all vehicles and ensure that
vehicle logbooks are up-to-date
Oversee maintenance of all office supplies and equipment, including scheduling
of routine maintenance of the office as well as inventory and oversight of
procurements
Assist in organizing workshop, training and meetings requests.
Review office security procedures including issuance of office key, lockdown of
office at close of business, etc
Prepare and regularly update office emergency preparedness plan and procedures,
including office management in event of evacuation of expatriate staff
QUALIFICATION/EXPERIENCE:
Applicants for this position must possess the following minimum skills and
qualifications:
Bachelor’s degree in Business/Public Administration or related discipline with
at least 2-3 years experience in the areas outlined
Strong computer skills, including proficiency in the use of Microsoft Office
applications (Word, Excel, PowerPoint)
Experience in office management
Strong English language verbal and written communications skills
Experience in inventory management
Ability to work in a team and exhibit traits of courtesy, cooperation, respect
and customer service
Experience in an international organization or NGO will be an added advantage
TO APPLY
Interested applicants should submit cover letter and resume by e-mail
to:
admin@ng.jsi.com
ACCOUNTANT
RESPONSIBILITIES:
Manage the JSI field accounts system, review chart of accounts, and generate
QuickBook (QB) reports as needed for project reporting, budgeting and
forecasting.
Regularly update QuickBooks, prepare bank account reconciliation and
resolve account variances in compliance with ail US Government (USG) and JSI
financial management and accounting policies and regulations.
Process expense reports, travel advances and retirements; prepare vouchers,
review receipts and other supporting documentation to ensure accuracy before
forwarding for payment.
Prepare local staff payroll and accompanying schedules (tax, pension) and
ensure compliance with all project legal requirements, including employee
taxes, pension fund contributions and VAT exemptions.
Ensure all financial transactions are completed accurately in full compliance
with USG and JSI requirements, and within established timelines.
Assist the Associate Director Finance in the analysis, development and
documentation of internal processes and controls and ensure compliance with all
USG and JSI financial management and accounting policies and regulations.
Ensure timely and responsive communication with JSI HQ based field office
support staff and assist in the development and monitoring of the project
budget.
Reconcile and track outstanding advances, update inventory logs, monitor
projects expenses and track expenditures and accruals.
Provide support and guidance to program and other administrative staff in
accordance with JSI policy and procedures.
Travel to field offices, training sites and other field locations when
required.
Develop and maintain effective professional relationship with JSI’s local
banking institutions.
Engage in financial and related tasks as required by the Associate Director
Finance.
QUALIFICATION/EXPERIENCE:
Applicants for this position must be Nigerian nationals or residents.
A degree in accounting and/or financial management.
At least 5 years of financial experience.
Experience with QuickBooks strongly preferred.
Proficiency in Microsoft Word and Excel.
Experience and knowledge of Nigerian tax laws.
Financial experience with a USAID-funded project and knowledge of USAID rules
and regulations will be an advantage.
Ability to take initiative and to work in teams.
Excellent verbal and written communication skills.
DUE DATE: 8th August, 2012
